Privacy Policy
Effective Date: July 31, 2026 | Last Updated: July 31, 2026
Kindwave Photography LLC ("Kindwave Photography," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us.
This Privacy Policy explains what information we collect through kindwavephotography.com, why we collect it, how we use it, and the choices you have regarding your information.
Our goal is to be transparent about our practices so you can feel confident when visiting our website or working with us.
This Privacy Policy applies only to information collected through our website and related online services. Information collected as part of your photography services may also be governed by your Photography Service Agreement where applicable.
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# 1. Information We Collect
The information we collect depends on how you interact with our website.
## Information You Choose to Provide
When you complete our contact form, email us, or otherwise communicate with us, you may provide personal information such as:
* Your name
* Your partner's name
* Email address
* Phone number
* Wedding or elopement date
* Ceremony or event location
* Photography preferences
* Budget information, if you choose to share it
* Information about your relationship or event
* Accessibility requests or special accommodations
* Any other information you include in your message
You are never required to provide more information than you are comfortable sharing. However, some information may be necessary for us to respond to your inquiry or provide our services.
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# 2. Photography Planning Information
If you choose to book with Kindwave Photography LLC, we may collect additional information needed to prepare for and deliver our photography services.
This may include:
* Venue information
* Event timelines
* Family names and relationships
* Emergency contact information
* Travel details
* Album design preferences
* Delivery preferences
* Communication regarding your photography session
We collect this information only to provide our services, communicate with you, fulfill our contractual obligations, and improve your client experience.
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# 3. Information Collected Automatically
Like most websites, we automatically collect certain technical information when you visit our website.
This may include:
* IP address
* Browser type and version
* Device type
* Operating system
* Pages visited
* Time spent on pages
* Referral website
* Approximate geographic location based on IP address
* Date and time of your visit
* Clicks and navigation behavior
This information generally does not identify you directly but helps us understand how visitors use our website and improve its performance.
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# 4. Cookies and Similar Technologies
Our website uses cookies and similar technologies to improve your browsing experience, understand website performance, and measure the effectiveness of our marketing.
Cookies are small text files stored on your device that allow websites to recognize your browser.
Some cookies are necessary for the website to function properly, while others help us analyze traffic or improve our advertising.
You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect how parts of our website function.
A separate Cookie Policy provides additional information about the cookies we use.
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# 5. How We Use Your Information
We use the information we collect for legitimate business purposes, including to:
* Respond to inquiries
* Communicate with prospective and current clients
* Schedule consultations
* Prepare photography proposals and contracts
* Deliver photography services
* Process payments through trusted third-party providers
* Deliver online galleries
* Design and coordinate wedding albums
* Improve our website and client experience
* Understand how visitors use our website
* Measure the effectiveness of our marketing
* Prevent fraud or misuse of our website
* Comply with legal obligations
We do not sell your personal information to data brokers or third parties.
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# 6. Our Legal Bases for Processing Personal Information
Depending on where you live, privacy laws may require us to explain why we collect and use your personal information.
We process personal information when:
* You ask us to provide information or photography services.
* Processing is necessary to perform our contract with you.
* We have a legitimate business interest, such as improving our website or communicating with clients.
* You have given us your consent, where required.
* We are required to comply with applicable law.
We collect only the information that is reasonably necessary for these purposes.
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# 7. Marketing Communications
If you contact us about our photography services, we may respond to your inquiry and send information related to your request.
We will not send unrelated marketing emails unless you choose to subscribe or otherwise consent where required by law.
If you receive marketing communications from us, you may unsubscribe at any time by following the instructions included in the email or by contacting us directly.
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# 8. Photography Portfolio and Marketing
With your permission as described in your Photography Service Agreement, we may display photographs from your session in our:
* Website portfolio
* Blog
* Social media accounts
* Printed promotional materials
* Photography competitions
* Educational presentations
* Professional publications
If your Photography Service Agreement provides an option to opt out of portfolio use and you notify us in writing before your photography session, we will honor that request.
Portfolio usage preferences are governed by your Photography Service Agreement rather than this Privacy Policy.
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# 9. Analytics and Website Performance
We use analytics tools to better understand how visitors use our website so we can improve its performance, content, and overall experience.
These tools collect information such as:
* Pages viewed
* Time spent on pages
* Navigation paths
* Device type
* Browser type
* Approximate geographic location
* Referral source
* Website interactions
This information is generally aggregated and does not identify you personally.
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# 10. Google Analytics
We use Google Analytics to understand how visitors interact with our website.
Google Analytics may collect information such as:
* IP address (which may be shortened or anonymized depending on Google's settings and applicable law)
* Browser and device information
* Pages visited
* Time spent on the website
* Traffic sources
* General geographic information
Google uses cookies and similar technologies to generate reports about website usage.
You can learn more about how Google processes your information by reviewing Google's Privacy Policy.
You can also opt out of Google Analytics by installing Google's browser add-on or adjusting your browser settings to limit cookies.
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# 11. Google Tag Manager
We use Google Tag Manager to manage website tags and scripts.
Google Tag Manager does not collect personal information by itself. Instead, it helps deploy other tools, such as analytics and advertising services, that may collect information according to their own privacy practices.
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# 12. Google Ads
We use Google Ads and related advertising technologies to measure the effectiveness of our advertising campaigns and, where permitted, to display advertisements that may be more relevant to visitors.
These technologies may use cookies or similar technologies to:
* Measure advertising performance
* Track website conversions
* Understand visitor interactions after clicking advertisements
* Improve future advertising campaigns
Google may combine this information with information collected across other websites in accordance with its own privacy practices.
You can manage your advertising preferences through your Google account or by adjusting your browser's cookie settings.
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# 13. Contentsquare (formerly Hotjar)
We use Contentsquare, formerly known as Hotjar, to better understand how visitors use our website.
Contentsquare helps us improve our website by providing insights such as:
* Anonymous click patterns
* Scrolling behavior
* Navigation paths
* Session recordings
* Heatmaps
* General usability information
Session recordings are designed to help us identify areas where visitors may experience difficulty using our website.
Contentsquare is not used to intentionally collect sensitive personal information.
Where appropriate, information entered into designated sensitive fields may be masked or excluded from recordings by the service provider.
For more information about Contentsquare's privacy practices, please refer to Contentsquare's Privacy Policy.
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# 14. Third-Party Service Providers
We work with trusted third-party companies that help us operate our business and deliver our services.
These providers currently include:
* HoneyBook, which we use to manage inquiries, proposals, contracts, questionnaires, invoices, and client communication.
* Stripe, which securely processes payments made through HoneyBook.
* Pixieset, which delivers online galleries and allows clients to view, download, and share their photographs.
* Website hosting providers.
* Analytics and advertising providers, including Google Analytics, Google Tag Manager, Google Ads, and Contentsquare.
* Email communication providers and other business tools that help us operate efficiently.
These service providers receive only the information reasonably necessary to perform services on our behalf.
Each provider maintains its own privacy policy and security practices. We encourage you to review their privacy policies to understand how they handle your information.
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# 15. HoneyBook and Payment Information
We use HoneyBook as our client management platform.
Through HoneyBook, we manage:
* Client inquiries
* Proposals and pricing
* Questionnaires
* Photography Service Agreements
* Invoices
* Client communications
* Booking information
Payments are securely processed through Stripe, which is integrated with HoneyBook.
Kindwave Photography LLC does not collect or store complete credit card numbers, payment card security codes, or other sensitive payment credentials on our website or our own servers.
When you submit payment information, it is transmitted directly to Stripe using encrypted connections and is processed according to Stripe's privacy and security standards.
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# 16. Pixieset Online Galleries
We use Pixieset to deliver your finished photographs through secure online galleries.
If you book photography services with us, Pixieset may process information such as:
* Your name
* Email address
* Gallery access activity
* Download history
* Favorite selections
* Album selections
* Purchase history for prints or products, if applicable
This information is used solely to provide and manage your online gallery experience.
Your photographs remain protected by copyright and are licensed to you as described in your Photography Service Agreement and our Terms of Service.
Pixieset operates independently from Kindwave Photography LLC and maintains its own privacy policy and security practices.
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# 17. Wedding Album Providers
If you purchase a custom wedding album, limited information may be shared with our professional printing and album fulfillment partners as necessary to produce and deliver your order.
This may include:
* Your name
* Shipping address
* Album design selections
* Delivery information
We share only the information reasonably necessary to complete your order.
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# 18. When We Share Information
We do not sell your personal information.
We may share information only in the following circumstances:
* With trusted service providers who help us operate our business and deliver our services.
* To fulfill photography services you request.
* To process payments and manage bookings.
* To deliver online galleries and printed products.
* To comply with legal obligations.
* To protect our legal rights, property, or the safety of our clients and others.
* As part of a business reorganization, merger, acquisition, or transfer of assets, if one were ever to occur.
Whenever practical, we limit the amount of information shared to what is reasonably necessary for the purpose.
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# 19. Data Retention
We retain personal information only for as long as reasonably necessary to:
* Respond to inquiries
* Provide photography services
* Deliver online galleries
* Complete album orders
* Maintain business records
* Comply with legal, tax, accounting, or insurance obligations
* Resolve disputes
* Enforce our agreements
Retention periods may vary depending on the type of information and applicable legal requirements.
When information is no longer needed, we will securely delete or anonymize it where reasonably practicable.
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# 20. Data Security
We take reasonable administrative, technical, and organizational measures to help protect your personal information from unauthorized access, loss, misuse, disclosure, alteration, or destruction.
These measures may include:
* Secure website hosting
* Password-protected systems
* Encrypted connections (HTTPS)
* Limited access to client information
* Use of reputable third-party service providers
While we strive to protect your information, no method of internet transmission or electronic storage is completely secure.
For this reason, we cannot guarantee absolute security.
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# 21. Third-Party Links
Our website may contain links to third-party websites or services.
Once you leave our website, this Privacy Policy no longer applies.
We are not responsible for the privacy practices, content, or security of third-party websites.
We encourage you to review the privacy policies of any websites you visit.
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# 22. Do Not Track Signals
Some web browsers offer a "Do Not Track" (DNT) setting.
Because there is currently no universally accepted standard for responding to DNT signals, our website does not currently respond differently when a DNT signal is received.
You may still manage cookies and similar technologies through your browser settings or other available privacy controls.
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# 23. Your Privacy Rights
Depending on where you live, you may have certain rights regarding your personal information under applicable privacy laws.
These rights may include the ability to:
* Request access to the personal information we hold about you.
* Request that we correct inaccurate or incomplete information.
* Request that we delete your personal information, subject to legal or contractual obligations.
* Request a copy of the information you have provided to us where applicable.
* Withdraw consent where we rely on your consent to process personal information.
* Object to or request restrictions on certain types of processing where permitted by law.
We will respond to requests within the time required by applicable law.
To exercise any of these rights, please contact us using the information provided at the end of this Privacy Policy.
Please note that we may ask you to verify your identity before fulfilling certain requests to help protect your privacy and the security of your information.
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# 24. California and Other U.S. State Privacy Rights
Residents of certain U.S. states, including California, may have additional privacy rights under applicable state laws.
Where required by law, eligible residents may have the right to:
* Know what categories of personal information we collect.
* Know why we collect and use personal information.
* Request access to personal information.
* Request deletion of personal information, subject to applicable exceptions.
* Request correction of inaccurate personal information.
* Appeal certain privacy decisions where applicable.
* Exercise these rights without unlawful discrimination.
Kindwave Photography LLC does not sell personal information and does not share personal information for cross-context behavioral advertising as those terms are defined under applicable privacy laws.
If state privacy laws change or become applicable to our business in additional ways, we may update this Privacy Policy accordingly.
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# 25. International Visitors
Although Kindwave Photography LLC is based in Florida, visitors may access our website from other countries.
If you choose to use our website from outside the United States, please understand that your information may be transferred to, processed, and stored in the United States, where privacy laws may differ from those in your home country.
By using our website or voluntarily providing personal information, you acknowledge this transfer where permitted by applicable law.
Where required, we will take reasonable steps to protect personal information transferred internationally.
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# 26. Children's Privacy
Our website and services are intended for adults planning weddings, elopements, and related photography services.
We do not knowingly collect personal information directly from children under the age of 13 through our website.
If we become aware that personal information has been submitted by a child under 13 without appropriate parental consent, we will take reasonable steps to delete that information.
If you believe a child has provided us with personal information, please contact us so we can investigate and take appropriate action.
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# 27. How We Protect Your Photography
The photographs we create are among our most valuable creative works.
While this Privacy Policy primarily addresses personal information, we also take reasonable measures to safeguard client galleries, photographs, and related files through secure third-party service providers and appropriate business practices.
Ownership and permitted use of photographs are governed by your Photography Service Agreement and our Terms of Service.
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# 28. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in:
* Our business practices.
* Our website.
* Technology.
* Service providers.
* Legal or regulatory requirements.
When we make material changes, we will update the Effective Date shown at the top of this Privacy Policy.
Your continued use of our website after changes become effective constitutes acceptance of the updated Privacy Policy.
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# 29. Contact Us
If you have any questions about this Privacy Policy or how Kindwave Photography LLC handles your personal information, please contact us.
Kindwave Photography LLC
Email: [[email protected]]
Website: kindwavephotography.com
We will do our best to respond to your questions in a timely and respectful manner.
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# 30. Your Trust Matters
Photography is personal. We understand that the information you share with us often relates to one of the most meaningful days of your life.
We are committed to treating your personal information with the same care, professionalism, and respect that we bring to every couple we photograph. Our goal is to be transparent about our privacy practices, collect only the information we need, and protect it responsibly while providing an exceptional client experience.
Thank you for trusting Kindwave Photography LLC.
